A successful business is running several different projects and serving several different clients at the same time. But no two of these projects are alike ' each has a different goal, schedule, budget, and set of resources. Without project management software, it's tough to keep those projects afloat, leaving your business vulnerable to more organized competitors.
What is Project Management Software?
Project management software is a platform that makes it easier to manage all the different elements of one or more large-scale projects. It makes it easier to:
- Create and maintain schedules;
- Set and allocate budgets;
- Store and update documents and files;
- Facilitate project-related communications;
- Manage clients and employees.
Ultimately, project management software makes your business more competitive. It allows you to keep everyone up-to-date on the project, store and manage all documents and resources from one central location, and, in the long run, take on and complete more projects without having to add more staff or other resources.
What Should I Look for in Project Management Software?
The right project management software depends entirely on your business. But regardless of your specific needs, the software you choose should include a few key features.
Collaboration Tools
Most projects are a team effort, whether the team spans one organization or many. But projects can be stalled without the right tools to foster communication, so your software should enable collaboration with all team members on a project. For example, if your company does translations for clients, use your software to contact that client and ask questions, give updates, and refine the project as needed. Instead of doing the work on one platform and talking about it in another, use project management software to keep all communication in one central location.
Tracking and Monitoring
Whether your clients want to talk every day or every month, they should always be able to check the status of their projects. Your project management software should provide real-time status updates of the project, including timelines, budgets, and last-minutes changes. This creates greater transparency, which keeps the client more informed and your business more accountable for the work.
Security
Your client wants access to his or her projects, but that doesn't mean everyone should have it. Your project management software should protect the integrity of your project from prying eyes, unauthorized users, and security breaches. Specifically, choose software that lets you customize permissions for each user. For instance, an assistant might need access to status updates and contact information, but not necessarily key documents. The more secure your project, the sooner it gets completed successfully.
Manage Projects Smarter, Finish Them Faster!
Even the most organized businesses need help managing multiple projects. With project management software, your business will operate like a well-oiled machine.
This article is an original contribution by Shane Jones.
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